How Much Money Could Fleet Management Software Save You?

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How Much Money Could Fleet Management Software Save You?

How much money could your business be saving in fleet management and maintenance?

It’s easy for us to say that using fleet management software will save you money, but how can you tell? We’ve put together a savings calculator so that you can check the savings based on your own fleet.

Here’s what’s included.

Your Fleet

Our customers’ operate everything from cars to HGVs and coaches within their own fleets. Each type of vehicle has its own characteristics so the savings calculator includes a breakdown of each different type of vehicle. You start by entering details of the number of each. Of course, it also means that you can focus on the vehicles you have and ignore the ones you don’t. The calculator allows you to enter details of cars, vans, trucks and coaches.

Average Mileage

The savings that you can make will depend on the mileage that each type of vehicle does. We’ve found that the higher your mileage, the bigger the saving. The savings calculator uses the average mileage for each type of vehicle so you can get a clear picture based on the performance of the whole fleet.

Fuel Type

We ask for the type of fuel used by each vehicle as this has an impact on the overall costs and also the performance of the vehicles on the road. It also helps us to advise on the best software solution for your circumstances.

Fuel Price

The reason for this is simple. The savings calculator calculates your current fuel cost based on the average mileage. It can then assess how optimised routes and greater fuel efficiency will impact on your costs overall.

Fuel Usage

Using fleet management software allows you to plan your vehicle’s routes more efficiently. It also allows for management in live traffic, helping your drivers to avoid traffic jams. You’ll also get direct feedback on driver performance so you can cut down on harsh braking, idling and anything else that uses a lot of fuel.

The savings calculator uses your current mpg as a baseline reading to calculate how much improved efficiency could save you.


The way your drivers perform has a big impact on maintenance costs. If they’re heavy on the brakes our software allows you to monitor that in real time so that you can improve performance and reduce wear and tear.

You can also receive alerts to allow you to plan your maintenance schedules across the fleet.


Improved driver performance and vehicle maintenance can translate into fewer accidents. That means a reduction in vehicle down time and fewer insurance claims.

Insurance companies also encourage the use of fleet management software. The savings calculator takes your current insurance costs as you could potentially decrease them by 10 to 15%.

Your Savings Calculator Results

After you’ve entered your details into the savings calculator you’ll be given a breakdown of the potential savings along with the costs. We’ll explain where the savings come from and the reasoning behind them.

We offer various different software options to allow you to find a solution that works for your fleet. You’ll be given a breakdown of the software that we recommend. From there you can either book in for an online demo or have your results emailed to you so that you can consult with your team.

We recommend giving our savings calculator a try. You may be surprised at just how much money your business can save.

For further information on how fleet management software can help save your business or to find out how we can help, please feel free to get in touch with us today.

Paul Cochrane
Paul Cochrane
Paul is the Managing Director of Vtec Solutions. He has expertise in vehicle tracking and fleet management, spanning over a decade and prides himself in understanding business fleet challenges and ensuring fleets are running at their optimum.