Fleet Savings Calculator: how much money can you save?

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Fleet Savings Calculator: how much money can you save?

How much money could your business be saving in fleet management and maintenance?

When you manage a fleet, it goes without saying that you work hard to keep your fleet cost low whilst still maintaining high standards. Most of the people we speak to are focused on reducing their overall spend.

You’ve already put in the effort so it might surprise you to learn that there’s more you can do. You might have used economies of scale for a larger fleet, or believe that you don’t have enough vehicles to make a real saving. We know that it can be hard to identify areas where more savings can be made, but fleet management technology can give you the overview you need.

We’ve put together a savings calculator that helps you to work out where technology could help. Let’s take a look at some of the areas where you could be saving money.

Fuel costs

We know that you probably already monitor fuel usage carefully. Fleet management software can help you to make further improvements. Live traffic management means that you can help your drivers to avoid traffic jams and get feedback on any driving that might waste fuel. That could include sudden braking or excessive idling among other things.

Our costs calculator takes your overall mileage, fuel type and its price into account when working out where you can make savings.


We’ve worked with a number of clients who left it to their drivers to plan their route. Whilst it’s tempting to rely on their experience they may not always be planning the best routes. Software allows you to plan optimized routes which minimise your costs. It will take traffic congestion and overall journey time into account as well as the mileage itself. You can also allocate deliveries based on multiple drops within a smaller area.

We’ve found that our savings calculator helps clients to get an overview of the whole fleet. That can be difficult when you have a mixture of different vehicle types.


When you’re able to monitor driver performance it doesn’t just impact on your fuel costs. Your employees’ driving style can affect your maintenance costs too. Whilst our savings calculator can’t predict how fleet management software will impact on your maintenance costs, it can help you to monitor those costs over time.

You can also set our software up to send alerts which will help you plan maintenance across the fleet. That could mean that your vehicles spend more time on the road and less in the workshop.


When you improve driver performance and vehicle maintenance that can mean fewer accidents out on the road. That can only have a positive impact on your insurance costs when you consider that an average UK motor insurance claim has now risen to almost £3,000.

Most major insurers now give discounts to operators who use fleet management software. What could a 10 to 15% cut in insurance premiums mean for your bottom line?

Our savings calculator

Vtec’s savings calculator is free to use and helps you to identify software which will help you to save money. You use it by entering details of your fleet and the different types of vehicle you use. It also asks you about your fuel costs, maintenance and current insurance.

Then you’ll be given a breakdown of the costs of the software we recommend along with the potential savings. We explain where the savings come from and how they’re calculated. All of the calculations include the running costs involved in using the software so you get a true picture of the savings involved.

To try the savings calculator for yourself visit the calculator on our website.



Paul Cochrane
Paul Cochrane
Paul is the Managing Director of Vtec Solutions. He has expertise in vehicle tracking and fleet management, spanning over a decade and prides himself in understanding business fleet challenges and ensuring fleets are running at their optimum.